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Privacy and Cookies Policy

References to “IOP” mean the Institute of Physics and/or IOP Publishing as appropriate.

References to “this website” are to the specific IOP website from which the user is linking to this Privacy Policy.

IOP respects the privacy rights of its online visitors and recognizes the importance of protecting the information collected about visits to this website. It has adopted a Privacy Policy that guides how it collects, stores and uses the information provided.

Please read this Privacy Policy carefully, as, once you use this website, you will be deemed to have read and accepted it. This Privacy Policy was last updated on 5 May 2011.

Information Collection, Security and Use

IOP collects information from its users at several different points on this website. This is for customer-service purposes. IOP also collects data so that it can customize this website according to individual selections.

Save where otherwise stated, IOP is the controller of the personal data collected from this website. In accordance with the Data Protection Act 1998, IOP follows strict security procedures in the storage and disclosure of personal data that users provide to it, to prevent unauthorized access. Save where it has a user's express consent, it will not sell, share or rent this information to others, except that it may make the information available to other companies within its group.

Registration

To receive and/or access some services, users have to complete a registration form. During registration, a user is required to give contact information (such as name and e-mail address). This information may be used to contact the user about the services for which they have expressed interest and also about other goods, services and features that IOP believes the user will find interesting. It is optional for the user to provide demographic information and unique identifiers, but it is encouraged so that IOP can provide a more personalized experience. If a user chooses not to provide such information then they will not be able to access parts of this website and/or will not be able to use all of the services offered by this website. A user may contact IOP about use of their personal information, edit it on this website and/or tell IOP not to use it in certain ways by e-mailing data.protection@iop.org.

Community Websites Only

After registering on this website, a user will be opted in automatically to receive:

  • regular website-specific newswires
  • regular website-specific jobswires
    • A user may opt out of receiving these and/or promotional e-mails about this website at the registration stage, or at any time thereafter, by following the instructions at the bottom of any alert, or by logging in and modifying their account preferences.

      Cookies

      What are Cookies?

      This Website may place small text files, called cookies, on your computer to distinguish you from other users of this Website. These cookies monitor how you use this Website so that IOP can make improvements, and are also used to give you the best user experience (for example by remembering your login details so that you do not have to enter them each time). Some cookies may also be placed by third parties, for example Facebook and Google, if you use their services via this Website to monitor how you use their services and also to target relevant advertising to you when you visit other websites on which they advertise.

      In most cases, cookies do not contain personally identifiable data.

      What cookies may be placed?

      This Website may use the following types of cookies:

      • Strictly necessary cookies (Type 1): these cookies are essential in order to enable you to move around this Website and use its features, such as accessing secure areas of this Website. Without these cookies, certain services you have asked for cannot be provided.
      • Analytical/performance cookies (Type 2): these cookies allow IOP to recognise and count the number of visits to this Website and to see how visitors move around this Website when they are using it, so that we can improve how this Website works. These cookies do not collect personally identifiable information.
      • Functionality cookies (Type 3): these cookies remember choices you make to improve your experience; for example, your user name, language or region.
      • Targeting cookies (Type 4): these cookies are placed by third parties to collect information about your browsing habits when you elect to use their services, in order to make advertising relevant to you and your interests.

      You can find out more information about the individual cookies actually used on this Website by viewing the IOP Cookie Directory which is updated regularly.

      IOP is not responsible for the use of cookies by third parties, and users are encouraged to read the privacy statements of those third party service providers before using their services. Links to third party privacy statements can be found in the IOP Cookie Directory.

      How do I opt-out of cookies?

      Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org. You should note that deleting certain cookies may prevent you from accessing certain parts of this Website and/or may affect your user experience.

      To opt out of being tracked by Google Analytics across all websites, and not just this Website, visit: http://tools.google.com/dlpage/gaoptout.

      Log Files

      IOP uses IP addresses to analyze trends, administer this website, track users' movements and gather broad demographic information for aggregate use.

      Links

      This website contains links to third_party websites. IOP is not responsible for the privacy practices of such other websites. It encourages its users to read the privacy statements of these third party websites. This Privacy Policy applies solely to information collected by IOP websites.

      Surveys and Contests

      From time-to-time this website may request information from users via surveys or contests. Participation is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address) and demographic information. Contact information will be used to notify winners and award prizes. Survey information will be used for the purposes of monitoring or improving the functionality of this website.

      Correcting/Updating Personal Data

      If a user's personal data changes (such as their postcode), or if a user no longer desires IOP's service, IOP will correct, update or remove that user's personal data provided to it. This can usually be done by the user within any personalization options of this website or by sending an e-mail to custserv@iop.org.

      Notification of Changes

      If IOP decides to change its Privacy Policy, it will make the updated version available via this website so that its users are always aware of what information it collects, how it uses it and under what circumstances, if any, it discloses it. If at any point it decides to use personal data in a manner different from that stated at the time when they were collected, it will notify users. Users will have a choice as to whether or not IOP uses their information in this different manner. IOP will use information in accordance with the Privacy Policy under which the information was collected.

      Your privacy is important to us

      IOP strives to do everything that it can to protect the privacy of its users. It will not sell or rent personally identifiable information obtained via this website to any third parties.

      If a user would like to ensure that they are not contacted by IOP with any promotional marketing information as a result of having accessed this website, they should e-mail data.protection@iop.org, stating the name of this website in the subject line of the e-mail. Please note that, if a user is a subscriber to an IOP product or service, sending such an e-mail will not affect any existing contract and IOP shall continue to send the information covered by such a contract until the contractual relationship between IOP and the user comes to an end.